BACKGROUND TO THE POST:
Victim Support at Court (V-SAC) wish to recruit a suitably experienced
candidate to the role of Administration Officer to support the smooth
running of the office and give administrative support to the delivery
of our services.
LOCATION: Dublin City Centre - V-SAC Office, Smithfield and the
Criminal Courts of Justice
ABOUT V-SAC
V-SAC is the only voluntary service in Ireland dedicated solely to
court accompaniment for victims of crime, their families and
witnesses. We are at the forefront of delivering a high-quality court
accompaniment service within the Irish judicial system. Our specially
trained volunteers accompany victims of crime and other witnesses
during their trial, provide general information and explain jargon,
reserve space in the court room for victims and their families and
offer pre-trail visits so victims and witness can experience a
courtroom setting before the trial.
We are a not-for-profit company limited by guarantee, overseen by a
voluntary board of directors. Day to day the service is coordinated by
a small team of staff.
This is an exciting time to join V-SAC as it strives to become a
service of national consequence, a leader in the provision of court
accompaniment, and to ensure the sustainability and longevity of the
service.
GENERAL ADMINISTRATION SUPPORT DUTIES SUCH AS THE FOLLOWING:
* Be the first point of contact for the General Manager.
* Ensures that all telephone, email, and personal enquiries are
attended to in a timely and sensitive manner.
* Responsibility for incoming and outgoing post.
* Provide timely and efficient administration support and diary
management to the General Manager and V-SAC Team.
* Provide lunchtime cover for the CCJ Coordinator in the Criminal
Courts of Justice.
* Coordinate internal & external meetings i.e., meeting invites/room
bookings and collation of back up documentation as necessary.
* Minute taking and circulation at various meetings i.e.,
Board/Management/Staff/Volunteer meetings, etc.
* Monitor all agreed actions to ensure they are completed within
deadline dates.
* Office Support duties such as the following:
* Manage office supplies, orders, and creditor invoices. Seek quotes
as required.
* Maintain office equipment, co-ordinate IT issues for resolution
and provide * training to staff, if required.
* Support staff with their online file management systems.
* Administration recruitment support as needed.
* Creation of documents to support staff - from general “how
to's” to specific guides for staff.
* Schedule social media posts and maintain the organisation’s
website – training provided.
* Prepare staff and volunteer expenses claims for approval.
* Work as a team member to develop and fulfil the policies, aims and
objectives of V-SAC and comply with all V-SAC’s policies and
procedures.
* Perform any other duties assigned or delegated by the General
Manager.
THE PERSON
Ideally, the person suited to this important role within Victim
Support at Court will be highly motivated, with the ability to work on
their own initiative and as part of a team working in the V-SAC office
in Smithfield and lunchtime cover for the CCJ Coordinator in the
Criminal Courts of Justice. Have a positive and flexible attitude in
response to organisational development.
ESSENTIAL COMPETENCIES & SKILLS
* A minimum of 3 years working in a busy office environment.
* Ability to multitask, be adaptable and juggle competing demands.
* Excellent knowledge of the Microsoft Office Suite.
* Excellent administrative and organisational skills with the
ability to prioritise tasks.
* Outstanding communication skills both verbal and written.
* Excellent attention to detail.
* Clear evidence of self-motivation, with an ability to work under
pressure.
* Pro-active and enthusiastic approach to work.
TOTAL COMPENSATION/BENEFITS
* Salary: € *, * p.a.
* Permanent (Probation period of 6 months)
* V-SAC Education Assistance Policy.
* Annual Leave: * days per year, including 3
days for Christmas closure.
APPLICATION PROCESS
To assist in the process, applicants should send a Curriculum Vitae
(max. 2 A4 pages), together with a covering letter (max. 1 A4 page) to
the **APPLY ON THE WEBSITE**. The covering letter should outline
general suitability for the post, address the person specification
above and give an indication of how much notice is required.
Please ensure the applicant’s name is clearly included in the
subject line of the email and on all documents.
SELECTION PROCESS
All applications will be acknowledged by email. A selection panel will
review all applications and interview shortlisted candidates.
Shortlisted candidates will be invited to interview, which may include
situational exercises or other tasks.
Appointable candidates will be asked to provide the names and contact
details for up to 3 referees and will be expected to undergo relevant
training as a condition of employment.
Interviews are provisionally arranged for the week commencing **Apply
on the website**th June * at a Dublin City
Centre location.
V-SAC is committed to diversity, inclusion, and the principles of
equality of opportunity. We welcome applications from talented
individuals from all backgrounds.
DEADLINE FOR APPLICATIONS: 7th June * at 5pm.
FURTHER INFORMATION IS AVAILABLE FROM: *
We need : English (Good)
Type: Permanent
Payment:
Category: Others
